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Medical Transcription FAQ

What is a medical transcription?

Medical transcription is the process whereby one accurately and swiftly transcribes medical records dictated by doctors and others, including history and physical reports, clinic notes, office notes, operative reports, consultation notes, discharge summaries, letters, psychiatric evaluations, laboratory reports, x-ray reports and pathology reports.

It involves receiving dictation by tape, digital system or voice file, and using ear phones, a foot pedal for start-stop control and a word processing program. A variety of word-processing systems are used. It requires good listening and language skills, computer skills and knowledge of medical terms.

Several dictionaries are necessary: Medical definitions, medications, medical terms by specialty, laboratory terms, surgical terms and abbreviations. Specialized word lists are also helpful, and journals and computer networking are helpful for current information about new medications and terms. Medical transcription is done more efficiently with the use of a medical spellchecker and an extensive abbreviation system such as Instant Text or Smartype.

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What options does your medical transcription service offer for dictation capturing?

You can either dictate directly into our dial-in dictation servers via toll free telephone line, via cell phone or you can use digital handheld recorders.

How can the dictation be transferred to TransDyne for medical transcription?

If you use the toll free dial-in systems, our medical transcriptionists can access your dictations at the moment you hang up on the line. Otherwise you can upload your dictations in to our secured FTP servers, if you use handheld recorders for dictation.

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Do you provide HIPAA compliant medical transcription services?

Yes, we have executed some technical as well as administrative actions following the HIPAA regulations in order to safeguard the privacy and personal health information about the patients.

Do your medical transcriptionists sign confidentiality agreements?

Yes, all of our medical transcriptionists and other staffs sign on non-disclosure and confidentiality agreements before working with us which is effective for two years post their disassociation from the company.

What are security measures taken by you while transferring the data ?

While you send your dictations from your computer to our secured servers or when your dictations are downloaded by our administrators from our US dial-in servers or FTP servers, 128 SSL encryption of data.

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What is your average turn-around time?

We provide excellent turn-around time of about 24 to 48 hours guaranteed.

We give you a facility of next day reporting (practically 12 hour turnaround time while charging for 24 hour turnaround time), for example, you will get back the reports at 9.00 am irrespective of the time you dictated them the previous day, from 9.00 am to 9.00 pm. You can also select turnaround times to meet your needs – 48 hour, 24 hour, and 12 hour. You may choose different default turnaround times by report type or you can specify that with each report.

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How does TransDyne calculate the cost of medical transcription services?

Our fees are normally based on per line, but we also offer quote per page, per minute of dictation, etc., depending on client requirements.

How does Transyne make sure they provide me with quality medical transcription?

We have three levels of word-by-word quality check performed by our senior editors and proof readers. The transcribed documents are checked for any spelling errors, omissions, and formatting, etc., before they are uploaded.

How much can I save by outsourcing medical transcription services to you?

Our research indicates that the in house medical transcriptions can cost as high as 40cents per line. Our competitors in this field charge up to 17 cents per line. But our service can run as low as 8* cents per line. This means that you can save 25 to 60% from anywhere.

Save even more with a free Olympus recorder when you choose TransDyne as your medical transcription provider.

       TransDyne 2009